What is a Personal Secretary (PS)?
A Personal Secretary (PS) is someone who helps their boss with jobs and tasks within HIA. Jobs include, but are not limited to: Interviews, Promotions, Training, and elective works such as documentation, spreadsheets, and etc. [Please note: Your PS is not allowed to do your work without you participating and/or assisting in completing said tasks.]
Personal Secretary (PS) is also someone who we can rely on, someone we can be friends with and someone who can be our ears and eyes in base or in discord, especially if you are in Elective rank. Your PS may assist you in representing you when you are not online or on LOA, they will be the one to whom you will teach your works and plans so make sure you trust them or that you have a good bond with them.
Personal Secretary (PS) and Boss Agreement - PS and Boss have their own contracts and agreements that they strictly share. This agreement includes, but is not limited to, the following: Leaking private information such as future plans for their works, abusing their authority as a boss, disloyalty, fabrication, humiliation, harassment (of any type), Disloyalty and passing work to others. [Note: You cannot pass the task from your boss to your own PS. It is strictly prohibited unless stated otherwise.]
How does it work?
Open the PS/Boss Application Form below and fill out each section. Upon submission, SM Leadership will review your application and make it public on the PS Applications Spreadsheet also linked below.
Anyone will have access to view the Spreadsheet and the link to your applications form accordingly. Once you've chosen your PS, contact @SM Leadership on #request at Discord to have your information removed so that others are aware that your applications are no longer open.
Applications Spreadsheet
You can find it here: PS Applications Spreadsheet & PS/Boss Application Form
How will I know if someone has a PS?
Personal Secretaries can be found on the portal. Click on the 'Tools' then choose 'Secretary Lookup'. You can search for the Employee's name or Search Secretary.
[Some users include the name of their Boss or PS in their Habbo motto or Discord profile.]
Hiring and administering duties to your own Personal Secretary (PS)
At the Senior Management Division, you are now allowed to hire and administer duties within limitation to your own Personal Secretary. After hiring a Personal Secretary, you can formally add them to your portal's profile by going to your "Portal Home" and click "Settings" at the bottom of your page. After clicking the Profile settings option, enter the name of your Personal Secretary and click the "Save" button.
– Please refer to the guide above for a visual aid. –
Here are some important things you need to know about hiring a PS
There are several approaches to hiring a personal assistant.
Expected works of a Personal Secretary:
Who can a Personal Secretary train?
If their boss is unavailable to train following a promotion, a Personal Secretary can do it on their behalf. A Personal Secretary, on the other hand, is permitted to take part in training if they are eligible.
Example: As a Personal Secretary with the current division of High Rank, you are NOT allowed to conduct training for Disciplinary, and OOA. [Please note that the training session is to be counted toward the PS' quota and not the Boss' quota.]
How do I promote on behalf of my boss?
How do I log a promotion on the portal as a PS?
A Personal Secretary (PS) is someone who helps their boss with jobs and tasks within HIA. Jobs include, but are not limited to: Interviews, Promotions, Training, and elective works such as documentation, spreadsheets, and etc. [Please note: Your PS is not allowed to do your work without you participating and/or assisting in completing said tasks.]
Personal Secretary (PS) is also someone who we can rely on, someone we can be friends with and someone who can be our ears and eyes in base or in discord, especially if you are in Elective rank. Your PS may assist you in representing you when you are not online or on LOA, they will be the one to whom you will teach your works and plans so make sure you trust them or that you have a good bond with them.
Personal Secretary (PS) and Boss Agreement - PS and Boss have their own contracts and agreements that they strictly share. This agreement includes, but is not limited to, the following: Leaking private information such as future plans for their works, abusing their authority as a boss, disloyalty, fabrication, humiliation, harassment (of any type), Disloyalty and passing work to others. [Note: You cannot pass the task from your boss to your own PS. It is strictly prohibited unless stated otherwise.]
How does it work?
Open the PS/Boss Application Form below and fill out each section. Upon submission, SM Leadership will review your application and make it public on the PS Applications Spreadsheet also linked below.
Anyone will have access to view the Spreadsheet and the link to your applications form accordingly. Once you've chosen your PS, contact @SM Leadership on #request at Discord to have your information removed so that others are aware that your applications are no longer open.
Applications Spreadsheet
You can find it here: PS Applications Spreadsheet & PS/Boss Application Form
- The SM Leadership team has worked collaboratively to create a PS Applications Spreadsheet where SM+ members can now post their applications link for as long as they need.
How will I know if someone has a PS?
Personal Secretaries can be found on the portal. Click on the 'Tools' then choose 'Secretary Lookup'. You can search for the Employee's name or Search Secretary.
[Some users include the name of their Boss or PS in their Habbo motto or Discord profile.]
Hiring and administering duties to your own Personal Secretary (PS)
At the Senior Management Division, you are now allowed to hire and administer duties within limitation to your own Personal Secretary. After hiring a Personal Secretary, you can formally add them to your portal's profile by going to your "Portal Home" and click "Settings" at the bottom of your page. After clicking the Profile settings option, enter the name of your Personal Secretary and click the "Save" button.
– Please refer to the guide above for a visual aid. –
Here are some important things you need to know about hiring a PS
There are several approaches to hiring a personal assistant.
- The usual ways are submitting an application through PS Application to be posted in PS/Boss Sheet.
- You can choose how you want the members to contact you, either via Habbo or Discord DM.
- Those who are interested will apply and you can freely choose whoever is best fit for you.
- You might also want to conduct interviews to learn more about them.
- Lastly, you can simply ask someone if they are interested in being your PS.
- Please be informed that you are responsible for your own decisions of who you will choose to work with you.
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- Your PS will have the ability to promote workers up to your current promotion limit (even if it exceeds the PS’ own promotion limit.) When a PS is promoting on behalf of you, they should inform the person they are promoting that the promotion is on behalf of their boss. They will need to add in the comment section of the promotion logs : “Promo on behalf of (the boss' username).” [However, you MUST be inside the base at the time of the promotion. Also note that the quota will be counted on your PS' quota and not the boss' quota.]
- A PS can also aid their bosses in completing any task that is HIA-related including Elective works. Your PS has the right to refuse any tasks that aren’t HIA-related or they aren’t comfortable in doing. [Keep in mind that you cannot allow your PS to do a task without you participating or assisting them in some way.]
- How you show your appreciation to your PS is entirely up to you. The common practice is paying your PS once a week for a job well done. Other options (such as buying them HC or ranks) are possible too. [You are NOT obligated to pay your PS. It should be an agreement between both of you regarding if you will pay them or not.]
Expected works of a Personal Secretary:
Who can a Personal Secretary train?
If their boss is unavailable to train following a promotion, a Personal Secretary can do it on their behalf. A Personal Secretary, on the other hand, is permitted to take part in training if they are eligible.
Example: As a Personal Secretary with the current division of High Rank, you are NOT allowed to conduct training for Disciplinary, and OOA. [Please note that the training session is to be counted toward the PS' quota and not the Boss' quota.]
How do I promote on behalf of my boss?
- When promoting someone in base, you must say "ATT on behalf of my boss [Username of your boss]" out loud. [example: ATT on behalf of my Boss Gvlyn.]
- The PS SHOULD use the tag of their boss when promoting the user.
- If your boss is on LOA, you are NOT allowed to promote on behalf of them.
How do I log a promotion on the portal as a PS?
- Go to the Promotion log page on the portal.
- Click on the button that says 'Add Promotion' (this is the manual promotion button).
- Click that button and enter the correct username of the user you are trying to promote, enter the old rank of the user then enter the new rank of the user.
- After this, you must put the reason in the 'Additional Comments' section.
- Lastly, click the 'Add Promotion' to log. [Users who are caught abusing this button risk being terminated.]
FAQs for Bosses
When can I have a Personal Secretary?
When can I have a Personal Secretary?
- When you reach the Senior Management division, you can hire a Personal Secretary.
- All Personal Secretaries must be in the High Rank Division or higher.
- Members in the SM+ Division should be aware that they can only hire a Personal Secretary if they are at least ONE Division lower. [HM DIvision up until HR Division]
How do I add my PS to my Portal?
- Click on the 'Portal Home' then look for the "Settings" button located at the bottom part after your user info on the Portal homepage.
- In the 'Personal Secretary' section, enter the name of the user you hired as your PS.
- After the settings are saved, anybody can look up the information by going to the Portal's Tools > Secretary Lookup tab.
Is it important to add my PS’ name to my Portal?
Yes, it is important that the SM Leadership can publicly see and monitor your Personal Secretary’s name on the portal. [This will avoid confusion if the personal secretary tries to apply again as a PS while having a boss.]
Is a contract between me and my Personal Secretary required?
The answer is yes, it doesn’t have to be in a long document but as long as you two agree on what to do and what to expect from each other then that’s already a contract.
If the contract is in document: Make sure that both of you have a copy.
If the contract is an agreement: Make sure that you both have a screenshot of it.
If the contract is in document: Make sure that both of you have a copy.
If the contract is an agreement: Make sure that you both have a screenshot of it.
What if my Personal Secretary and I have disagreements?
This will be determined by the severity of the disagreement. If the situation is extremely severe, it should be addressed to the SM Leadership. However, if it is a simple disagreement, it should be resolved by both parties.
What are the possible reasons for dismissing my Personal Secretary?
There are a few valid reasons to dismiss your Personal Secretary.
- The Boss and Personal Secretary are in the same Division / Rank.
- The Boss cannot financially maintain the Personal Secretary’s needs.
- Either the Boss or Personal Secretary violated their contract.
FAQs for Personal Secretary
Can I approach members that are applying to be a boss to be their PS?
Yes, you can approach other members if you feel comfortable doing so. It is recommended that you contact them personally and demonstrate your abilities! A simple tip: Impress them!
Can I conduct a promotion on behalf of my boss if my boss is in FTB?
Yes, you can conduct a promotion on behalf of your boss as long as they are inside base. Whether they are in Lobby / VIP / FTB - as long as they are in base, yes you can.
Are there any requirements when promoting on behalf of my boss?
Yes, both the Personal Secretary and the Boss must have 15 minutes Online Time. Both the PS and the Boss must be in base when the promotion is being done.
How can I become a Personal Secretary?
If you want to apply as a Personal Secretary, it is a requirement to have a Discord account. After creating your Discord account, click on #Staff-Chat and look for the "Personal Secretary Application" on pinned messages. [We recommend that you first check out the members that are seeking for a PS before applying to be one.]
What type of work will I receive now that I have a boss?
Depending on who your boss is, there are a variety of tasks that await you. The higher your boss's rank is, the more work you may expect.
Tasks are not limited to: Standard ranks: SM - BOE Members
- Promotions, Training, and by Representing them when they’re not around.
Tasks are not limited to: Elective ranks: 5iC - Foundation
- Promotions, Training, Interviews, Spreadsheet, Documentation, Alerts/Posters and by Representing them when they’re not around.
Tasks are not limited to: SUiC’s - 3iC - Director position
- Helping with tasks such as Alerts/Posters, Spreadsheet, Documentation.
Tasks are not limited to: Standard ranks: SM - BOE Members
- Promotions, Training, and by Representing them when they’re not around.
Tasks are not limited to: Elective ranks: 5iC - Foundation
- Promotions, Training, Interviews, Spreadsheet, Documentation, Alerts/Posters and by Representing them when they’re not around.
Tasks are not limited to: SUiC’s - 3iC - Director position
- Helping with tasks such as Alerts/Posters, Spreadsheet, Documentation.
If I have a boss and a PS of my own, can I pass on the PS work delegated by my boss to my PS?
The answer is No. We do not support this, as this means you are an irresponsible personal secretary. You are hired to be someone’s PS to make their work easier so passing it to your own personal secretary doesn’t help them.
There are also contracts for PS and Boss where everything should be kept private, especially if they are in elective positions.
There are also contracts for PS and Boss where everything should be kept private, especially if they are in elective positions.
What are the possible consequences of leaking chats or private information?
Please keep in mind that the answer depends on the severity of what they leaked or violated. The following answer provided below is from the Code of Conduct under the Section 1.F - Instant Fire Offences
- Leaking private information from a Discord channel (public or private) or direct message (on Discord or Habbo) is a heavy infraction and will result in permanent termination.
- Leaking chats or private information can extend to the infraction of the freedom of privacy, as stated in 4.A §6 of the Code of Conduct.
- Please quote 4.A §6 of the Code of Conduct, §8 of the Discord Guide when issuing the fired log, and/or (if applicable) the Elective Chat section of the Assistant Leader’s Guide.
Can I be a PS for more than one person?
Unfortunately, you aren't allowed to work for more than one person. If at any time you wish to resign from your current boss, please advise him or her, along with leaving any badges that recognize you as their PS.
Do I have to put my boss' tag / name in my motto?
Not necessarily, it will depend on your boss if they wish to include their name or tag on your motto. This will serve as a representation of you as their PS.
Do PS’ acquire a special badge to wear?
Certain members of staff may give you an office or PS badge to keep on your profile. It is the choice of your boss whether or not he or she would like to provide you with a badge. [Please note that only badges made by Foundation members can be worn in the HQ.]
Do I get paid if I’m someone’s PS?
Your boss may choose to pay you with credits, HC, or other things on Habbo. However, this is an agreement between you and your boss, HIA covers no cost towards any agreed PS payment.
What steps do I take if my boss leaves HIA?
You will need to remove any reference to working for your boss from both your Habbo motto, Discord profile and leave them on the portal. [Be sure to leave any badges that display you're a Personal Secretary of a member that is no longer with HIA.]
Are there any requirements on becoming a personal secretary?
- Members that are at least High Rank Division or above are allowed to apply as a PS.
- Have no active disciplinaries.
- Have to be in HIA for at least 2 weeks.
If you have any questions about the Personal Secretary Guide please contact the Director General - Speaker or a member of the Chief of Staff Team.