Ownership Guide (1iC)
As an Ownership member you are very respectable, high authority figures within HIA, those who are owners are trusted individuals who ensure that we as an agency are running at our highest possible level, and are continually meeting our business aims and the standards we have set out as an agency.
In order to maintain the daily running of HIA, these are few standards you must follow as a 1iC
In order to maintain the daily running of HIA, these are few standards you must follow as a 1iC
- You MUST not abuse your power to go in favour or against an individual.
- You MUST not go above or against the code of conduct.
- You MUST not act unprofessional or in a way deemed inappropriate towards ANY individuals including fellow HIA staff members.
Rules to Follow as an Elective
As an elective, you will be responsible for following all the rules - including elective rules - within the Code of Conduct. Ignorance is not a plausible excuse for the infraction of rules as an elective.
The following rules must be followed at all times:
Requirements as an Owner
Owners must earn a minimum amount of points monthly by fulfilling the following tasks:
Failure to complete the requirements will be STRIKED.
To remove a strike, they are required to complete the elective duties for 2 months consecutively.
Monthly Quota
The Elective Quota will be tracked from the 1st of the month up until the last day of the month at 11:59PM UK Time.
You are required to meet a set Quota to help track your activity or lack thereof around base.
Owners are encouraged to complete all of the requirements that apply to them.
However, it is mandatory to complete 3/6 of the requirements prior to the month ending.
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 6 Rank Sales
* Owners are allowed to double up on items.
As an elective, you will be responsible for following all the rules - including elective rules - within the Code of Conduct. Ignorance is not a plausible excuse for the infraction of rules as an elective.
The following rules must be followed at all times:
- Having a way of verifying your online presence as base, which shall include, but is not limited to portal logs and Discord activity. Time since last login is not recognized as being present at base. Without logs, or any other kind of proof that you've been online, and/or been in base, you will be in danger of being demoted. If there are times where you do not have the opportunity to be sufficient time online, you should apply for a LOA.
- Be professional in both clothing, and the way you act.
- You must treat all staff (including standard ranks) with the utmost respect.
- Monitor the section of HIA you have been assigned to and act as a mentor if required.
- Follow all rules HIA obliges you to follow (Code of Conduct, etc).
- Keep friend requests turned on in order to be able to be reached by everyone.
Requirements as an Owner
Owners must earn a minimum amount of points monthly by fulfilling the following tasks:
- Monthly Quota
- Monthly Advisee Evaluation
- Bi-Monthly Discussion Report (Chief Operations Owner & Chief Executive Owner are exempted)
Failure to complete the requirements will be STRIKED.
To remove a strike, they are required to complete the elective duties for 2 months consecutively.
Monthly Quota
The Elective Quota will be tracked from the 1st of the month up until the last day of the month at 11:59PM UK Time.
You are required to meet a set Quota to help track your activity or lack thereof around base.
Owners are encouraged to complete all of the requirements that apply to them.
However, it is mandatory to complete 3/6 of the requirements prior to the month ending.
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 6 Rank Sales
* Owners are allowed to double up on items.
Collaboration with the Chief of Staff Team
Advisee Programme:
As a member of the Ownership Division, it is your duty to guide 2iCs, 3iCs, 4iCs and 5iCs through their Elective journey.
You must keep in contact with your respective advisees and make sure they are active and have:
How else can I support my advisee?
Advisee Evaluations:
All Ownership are required to submit a monthly form to evaluate their advisee's elective performance. The advisee's base activity, portal activity, Discord activity, work ethic and audit should be taken into consideration in the evaluation. Ownership members will also receive feedback from the Chief of Staff Team regarding the graded audits of their advisees.
Bi-monthly Discussions:
Ownership Division members are to conduct a bi-monthly discussion to their assigned elective division to collect relevant information which are crucial to the development of the agency as a whole. The discussion responses are to be recorded in a report and summarised for proposal and changes to be sent to the Chief of Staff for a review.
The Chief of Staff Team works in conjunction with the Chief Executive Owner and Chief Operations Owner to facilitate 1iC Bi-monthly Discussions, review discussion reports and assess advisee evaluations sent in by the rest of the Ownership members.
Note: You are not allowed to complete any of these duties while you’re on LOA. If you are caught doing items such as badge removals, etc, you risk being marked inactive.
Advisee Programme:
As a member of the Ownership Division, it is your duty to guide 2iCs, 3iCs, 4iCs and 5iCs through their Elective journey.
You must keep in contact with your respective advisees and make sure they are active and have:
- Done their Elective Quota (if not excused by Elective Tracker Overseer)
- Completed their monthly audit
- A positive attitude and possess role model qualities, if their behaviour is deemed "unacceptable" you should help them change for the better.
How else can I support my advisee?
- Conduct regular check-ups – their well-being, plans, work progress, achievements
- Encourage them to actively participate in the 1iC Bi-monthly Discussions and other mandatory discussions
- Assist them with organizing and hosting information-gathering activities
- Assist them with any educational activities or events
Advisee Evaluations:
All Ownership are required to submit a monthly form to evaluate their advisee's elective performance. The advisee's base activity, portal activity, Discord activity, work ethic and audit should be taken into consideration in the evaluation. Ownership members will also receive feedback from the Chief of Staff Team regarding the graded audits of their advisees.
Bi-monthly Discussions:
Ownership Division members are to conduct a bi-monthly discussion to their assigned elective division to collect relevant information which are crucial to the development of the agency as a whole. The discussion responses are to be recorded in a report and summarised for proposal and changes to be sent to the Chief of Staff for a review.
The Chief of Staff Team works in conjunction with the Chief Executive Owner and Chief Operations Owner to facilitate 1iC Bi-monthly Discussions, review discussion reports and assess advisee evaluations sent in by the rest of the Ownership members.
Note: You are not allowed to complete any of these duties while you’re on LOA. If you are caught doing items such as badge removals, etc, you risk being marked inactive.
Ranks and Responsibilities
Chief Executive Owner & Chief Operations Owner
The Chief Executive Owner and Chief Operations Owner plays a crucial role in leading the Ownership (1iC) Division:
Chief Executive Owner & Chief Operations Owner
The Chief Executive Owner and Chief Operations Owner plays a crucial role in leading the Ownership (1iC) Division:
- They work closely together and represent the division in the absence of the other.
- They are responsible for assigning advisees to each Ownership (1iC) member, and ensuring that all 5iC to 2iC members are evenly distributed.
- They also have the responsibility of providing guidance to their respective elective advisees and conducting fair evaluations.
- They both monitor and ensure that every Ownership member is showing sufficient activity on Discord, in base and on portal.
Executive Owner | Co-Executive Owner | Managing Owner | Owner
Joint Owner | Acting Owner | Co-Owner | Associate Owner | Assistant Owner
All Ownership members from Assistant Owner to Executive Owner are responsible for the Elective Bi-monthly Discussions (from Assistant Leadership 5iC to Executive Committee 2iC Divisions). Their role includes:
Joint Owner | Acting Owner | Co-Owner | Associate Owner | Assistant Owner
All Ownership members from Assistant Owner to Executive Owner are responsible for the Elective Bi-monthly Discussions (from Assistant Leadership 5iC to Executive Committee 2iC Divisions). Their role includes:
- Ensuring that all responses are accurately documented and reported.
- Providing guidance to their elective advisees and evaluating them fairly.
Trial Owner
The Trial Owners have the duty of guiding Trial Ranks (4iC-2iC) in preparation for a full Ownership rank.
The Chief Operations Owner or Chief Executive Owner will designate Trial Owners to assist in one of the monthly discussions.
The Trial Owners have the duty of guiding Trial Ranks (4iC-2iC) in preparation for a full Ownership rank.
The Chief Operations Owner or Chief Executive Owner will designate Trial Owners to assist in one of the monthly discussions.
Discussions & the assigned 1iCs
1ic discussion
Chief Executive Owner
Chief Operations Owner
Chief Operations Owner
2ic discussion
Executive Owner
Co-Executive Owner
Managing Owner
Co-Executive Owner
Managing Owner
3ic discussion
Owner
Joint Owner
Acting Owner
Joint Owner
Acting Owner
4ic/5ic discussion
Co-Owner
Associate Owner
Assistant Owner
Associate Owner
Assistant Owner
Special Events
As Ownership (1iC) you are now able to approve Morale Boosts, Giveaways and Meeting Room Booking.
You are to refer to the following SPECIAL EVENT GUIDE for Rules and Regulation in hosting/approving a special event.
Note: Make sure the Morale Boost, Giveaway or Meeting Room Booking is logged on the [HIA] Booking System.
As Ownership (1iC) you are now able to approve Morale Boosts, Giveaways and Meeting Room Booking.
You are to refer to the following SPECIAL EVENT GUIDE for Rules and Regulation in hosting/approving a special event.
Note: Make sure the Morale Boost, Giveaway or Meeting Room Booking is logged on the [HIA] Booking System.
If you have any questions about the Ownership Guide please contact a member of the Chief of Staff Team.