Founders Cabinet Guidelines
As part of the Founders' Cabinet, you will assist in special units monitoring, tracking and analysing the activity and tasks within the unit. You are to provide a monthly audit with specific improvements to the unit at the same time you are tasked with certain duties to help out the unit or HIA as a whole.
Founders Cabinet (3iC) Elective Requirements:
Founders Cabinet members must fulfil the following tasks:
This is only excused by an LOA. If one is unable to complete these requirements, they must reach out to the Directorate in-charge. Moreover, taking LOA during the month does not guarantee they will be excused from meeting the quota.
Failure to complete the quota will be STRIKED.
To remove a strike, they are required to complete the elective duties for 2 months consecutively.
Monthly Quota
The Elective Quota will be tracked from the 1st of the month up until the last day of the month at 11:59PM UK Time. They are required to meet a set Quota to help track their activity or lack thereof around base.
FC are encourage to complete all of the requirements that apply to them, however, it is mandatory to complete 3/6 of the requirements prior to the month ending.
The quotas are as following:
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 6 Rank Sales
* Founders Cabinet are allowed to double up item.
They are not allowed to complete any of these duties while they're on LOA. If they are caught doing items such as badge removals, etc. They risk being marked inactive.
Bi-Monthly Elective Audits
The Secretary Chief of Staff will be working alongside Founders' Cabinet (3iC).
The Chief of Staff team had granted Electives more freedom and power to customize the workings of the division/department they oversee. That being said, it will be necessary to keep track of (audit) what changes were made and how were things implemented. Hence, we have decided to implement an audit form where electives may submit a response every 2 months, with the next day being used by the Chief of Staff team to review said submissions and get back to individual electives and discuss things/offer feedback.
Founders Cabinet members must fulfil the following tasks:
- Monthly Quota
- Bi-Monthly Elective Audit
This is only excused by an LOA. If one is unable to complete these requirements, they must reach out to the Directorate in-charge. Moreover, taking LOA during the month does not guarantee they will be excused from meeting the quota.
Failure to complete the quota will be STRIKED.
To remove a strike, they are required to complete the elective duties for 2 months consecutively.
Monthly Quota
The Elective Quota will be tracked from the 1st of the month up until the last day of the month at 11:59PM UK Time. They are required to meet a set Quota to help track their activity or lack thereof around base.
FC are encourage to complete all of the requirements that apply to them, however, it is mandatory to complete 3/6 of the requirements prior to the month ending.
The quotas are as following:
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 6 Rank Sales
* Founders Cabinet are allowed to double up item.
They are not allowed to complete any of these duties while they're on LOA. If they are caught doing items such as badge removals, etc. They risk being marked inactive.
Bi-Monthly Elective Audits
The Secretary Chief of Staff will be working alongside Founders' Cabinet (3iC).
The Chief of Staff team had granted Electives more freedom and power to customize the workings of the division/department they oversee. That being said, it will be necessary to keep track of (audit) what changes were made and how were things implemented. Hence, we have decided to implement an audit form where electives may submit a response every 2 months, with the next day being used by the Chief of Staff team to review said submissions and get back to individual electives and discuss things/offer feedback.
In order to efficiently work within their roles, particular ranks are granted special permission into private chats. Please note that being in the chats does not automatically grant you positions or privileges related to the private chat.
- Secretary of Social Affairs - #su-magazine.
- Secretary of Ceremony - #su-awards-channel.
- Secretary of Recreation - #het-events.
- Secretary of Transfer Regulation - #su-transfer-unit.
- Secretary of Public Relations - #football-general, #football-players, #football-cheerleaders, #football-security, #football-academy, #schedule and #polls
- Secretary of International Affairs - #exr-community, #exr-delegation and #external-relations.
- Secretary of Human Resources - #comm-support-team, #cst-mentor-unit, #cst-wc, #cst-cd, #cst-radio-team, #cst-social-media and #cst-socmed-post.
- Secretary of Education - #training-supervisors.
- Secretary of Justice - #legal-affairs and #reviews.
Trial Founders' Cabinet
As a Trial Founder Cabinet, your primary duty will be to fill in for roles which may be vacant or for which the person filling that role is on Leave (LOA). Whilst filling that role, your duty is to appropriately complete set tasks given to that role, if any changes are needed - you will need to speak to the Home Secretary. However, if there are not any vacant positions you will undergo an internship. You will be paired up with a Founder’s Cabinet member, you will proceed to shadow and collaborate with your respective Founder’s Cabinet member. This internship will be closely monitored by the Home Secretary & Assistant Home Secretary. Elective buyers are required to complete the apprentice program before they can shadow any position.
As a Trial Founder Cabinet, your primary duty will be to fill in for roles which may be vacant or for which the person filling that role is on Leave (LOA). Whilst filling that role, your duty is to appropriately complete set tasks given to that role, if any changes are needed - you will need to speak to the Home Secretary. However, if there are not any vacant positions you will undergo an internship. You will be paired up with a Founder’s Cabinet member, you will proceed to shadow and collaborate with your respective Founder’s Cabinet member. This internship will be closely monitored by the Home Secretary & Assistant Home Secretary. Elective buyers are required to complete the apprentice program before they can shadow any position.
Secretary of Social Affairs
The Secretary of Social Affairs works closely with the Magazine team at HIA. They ensure these teams are well supported to produce content related to HIA and its staff members, and encourage HIA staff to engage with this content.
Field of Research & Database
Discord Channel:
The Secretary of Social Affairs works closely with the Magazine team at HIA. They ensure these teams are well supported to produce content related to HIA and its staff members, and encourage HIA staff to engage with this content.
Field of Research & Database
Discord Channel:
- #su-magazine
- Magazine Team
- Collect Feedback and produce detailed reports on activity seen by Magazine Team and MagiC.
- Gather feedback on the Magazine Issues and report the findings with the iCs.
- Collect HIA staff member birthdays to be reported to MagiC for inclusion in future issues.
- Suggest and organize events and competitions on HIA Social Media.
- Collect data regarding the number of members involved in Magazine Team.
- Collect data related to amount of time applications are open versus how many applications are received.
- Collect data of any changes, issues and suggestions within the Magazine Team each month.
Secretary of Ceremony
The Secretary of Ceremony works closely with the Awarding Committee at HIA. Their job is to ensure these teams are actively engaged in base and allow them to highlight outstanding members of our staff. Additionally, it is the responsibility of the Secretary of Ceremony to ensure base population is high, and members are actively engaged with base activities.
Field of Research & Database
Discord Channel:
General Duties
The Secretary of Ceremony works closely with the Awarding Committee at HIA. Their job is to ensure these teams are actively engaged in base and allow them to highlight outstanding members of our staff. Additionally, it is the responsibility of the Secretary of Ceremony to ensure base population is high, and members are actively engaged with base activities.
Field of Research & Database
Discord Channel:
- #su-awards-channel
- Awarding Committee
- ACiC
- Secretary of Recreation
General Duties
- Collect feedback and produce detailed reports on activity within the Awarding Committee and ACiC.
- Gather feedback from HIA staff members of feelings related to awards such as WOTW, SU awards, EOTM, BOTM, etc.
- Assist ACiCs in planning large scale events such as the yearly Awards Ceremony and help present awards.
- Be knowledgeable and aware of notable holidays and collaborate with Junior Chief of Staff on the planning/running of related events.
- Monitor base activity and ensure base population is consistently high.
- Organize and implement Special Events such as: Morale Boost, Promotion Line etc. with the relevant approval to increase base activity.
- Be knowledgeable and aware of any division appreciation days/weeks and coordinate with Division Department leaders to make sure these events don't clash with other divisions as well as they are consistent with each other (e.g. all have 1 day morale boost etc.).
- Collect data regarding the number of members involved in the Awarding Committee.
- Collect data related to amount of time applications are open versus how many applications are received.
- Collect data of any changes, issues and suggestions within the Awarding Committee Special Unit each month.
Secretary of Recreation
The Secretary of Recreation works closely with the Events Team at HIA. Their job is to ensure these teams are well supported to create events to maintain base activity and increase staff morale.
Field of Research & Database
Discord Channel:
General Duties
The Secretary of Recreation works closely with the Events Team at HIA. Their job is to ensure these teams are well supported to create events to maintain base activity and increase staff morale.
Field of Research & Database
Discord Channel:
- #het-events
- HET Events Team
General Duties
- Collect Feedback and produce detailed reports on activity seen by HIA Events Team and HETiC.
- Gather feedback on events run by HIA report the findings with the iCs.
- Observe HET events and create plans to increase both amount of activities and staff participation.
- Collaborate with Secretary of Ceremony for future events to incorporate activities by the event team.
- Collect data regarding the number of members involved in HIA Events Team.
- Collect data related to amount of time applications are open versus how many applications are received.
- Collect data of any changes, issues and suggestions within the HIA Events Team.
Secretary of Transfer Regulation
The Secretary of Transfer Regulation works closely with the Transfer Unit at HIA. Their job is to ensure information regarding other agencies is up to date for Transfer Unit members, and ensure all transfers are being done and logged in line with HIA policy.
Field of Research & Database
Discord Channel:
The Secretary of Transfer Regulation works closely with the Transfer Unit at HIA. Their job is to ensure information regarding other agencies is up to date for Transfer Unit members, and ensure all transfers are being done and logged in line with HIA policy.
Field of Research & Database
Discord Channel:
- #su-transfer-unit.
- Transfer Unit
- Collect Feedback and produce detailed reports on activity seen by Transfer Unit and TUiC.
- Observe transfer logs and notate any unusual patterns to be communicated to TUiC.
- Track agency rank list and gain insight to any updates to their rank systems and relay information to TU Director.
- Track agency status (Open/Closed) and eligibility for transfers (minimum 75 members in Security badge).
- Ensure all Transfer Unit members are aware of and comfortable with Transfer rules and regulations.
- Collect data regarding the number of members involved in HIA Transfer Unit.
- Collect data related to amount of time applications are open versus how many applications are received.
- Collect data of any changes, issues and suggestions within the HIA Transfer Unit.
- Collect data on amount of transfers HIA takes in and compare each month.
- Collect and report data of incoming transfers vs outgoing members transferring to other agencies.
Secretary of Public Relations
The Secretary of Public Relations works closely with the Football Team at HIA. Their job is to promote the Football Unit’s teams and encourage staff members to attend Football games and increase engagement.
Field of Research & Database
Discord Channel:
General Duties
Exclusive Duties
The Secretary of Public Relations works closely with the Football Team at HIA. Their job is to promote the Football Unit’s teams and encourage staff members to attend Football games and increase engagement.
Field of Research & Database
Discord Channel:
- #football-general
- #football-players
- #football-cheerleaders
- #football-security
- #football-academy
- #schedule
- #polls
- Football Team
General Duties
- Collect Feedback and produce detailed reports on activity seen by Football Team and FBiC.
- Collaborate on events, activities, and games for the Football Team.
- Encourage HIA staff to attend Football Games and championship matches.
- Inform members on the different sections of the Football Team to increase member counts.
- Collect feedback from HIA staff about their opinions on the Football Unit’s events and games.
- Attend Football Games & Trainings.
Exclusive Duties
- Collect data regarding the number of members involved in HIA Football Unit.
- Collect data related to how frequently events take place vs how many new member applications are received.
- Collect data of any changes, issues and suggestions within the HIA Football Unit.
- Collect data on the amount of HIA members attending Football Games & score standings.
Secretary of International Affairs
The secretary of International Affairs works closely with the HIA External Relations Unit. They're responsible for maintaining positive relations between HIA’s member base and other agencies. This Secretary is also responsible for hosting allied external agencies/militaries and working towards future alliances.
Field of Research & Database
Discord Channel:
General Duties
Exclusive Duties
The secretary of International Affairs works closely with the HIA External Relations Unit. They're responsible for maintaining positive relations between HIA’s member base and other agencies. This Secretary is also responsible for hosting allied external agencies/militaries and working towards future alliances.
Field of Research & Database
Discord Channel:
- #exr-community
- #exr-delegation
- #external-relations
- External Relations Server
- External Relations
General Duties
- Collect feedback and produce detailed reports on the External Relations Special Unit and ExRiC activity to be included in your audit.
- Monitor HIA staff activity outside of base; monitor how HIA members present themselves within other agencies.
- Report any issues with HIA members outside of base to ExRiC or Legal Diplomat.
- Attend and take notes on ExR meetings.
- Promote new events with the Community Wing to HIA staff.
- Attend events hosted by external organizations and provide feedback from these events to ExRiC.
- Host tours for external agencies/militaries of the HIA base.
Exclusive Duties
- Collect data regarding the number of members involved in HIA External Relations Unit.
- Collect data related to amount of time applications are open versus how many applications are received.
- Collect data of any changes, issues and suggestions within the HIA External Relations Unit.
- Collect data related to amount of HIA and external agency staff attending Community Wing events.
Secretary of Human Resources
The Secretary of Human Resources works closely with the Community Support Team which consists of the Radio Unit, Mentor Unit and Welcoming Committee at HIA. Their job is to promote all CST-subunits and encourage HIA staff to engage with radio broadcasts, the welcoming committee, and sign up for mentors.
Field of Research & Database
Discord Channel:
General Duties
The Secretary of Human Resources works closely with the Community Support Team which consists of the Radio Unit, Mentor Unit and Welcoming Committee at HIA. Their job is to promote all CST-subunits and encourage HIA staff to engage with radio broadcasts, the welcoming committee, and sign up for mentors.
Field of Research & Database
Discord Channel:
- #comm-support-team
- #cst-mentor-unit
- #cst-welcoming-committee
- #cst-radio
- #cst-cd
- #cst-social-media
- #cst-socmed-post
- Radio Unit
- Mentor Unit
- Welcoming Committee
- Social Media
General Duties
- Collect feedback and produce detailed reports on the Community Support Team Special Units and CSTiCs activity.
- Implement activities to increase social engagement amongst HIA members.
- Conduct polls/surveys to gauge employee morale in relation to their positions, responsibilities, and value within HIA.
- Engage with Standard Ranks to encourage applications to the Mentorship Program.
- Refer at least 5 Standard Rank members to the Mentorship Program monthly.
- Collaborate with the Secretary of Ceremony to host morale boosts to increase base population and activity.
- Encourage HIA staff to tune into Radio Broadcasts and increase engagement.
- Collaborate with CSTiC’s to organize information sessions, games, and conventions to promote awareness of units and drive participation.
- Collect data regarding the number of members involved in each HIA CST Unit.
- Collect data related to the amount of time applications are open versus how many applications are received.
- Collect data on any changes, issues and suggestions within the HIA Radio Unit, Welcoming Committee, Mentor Unit and Social Media.
- Collect data on the amount of HIA members applying for Mentors.
- Collect data on the amount of HIA members listening to Radio Broadcasts at various times for comparisons.
- Collect data on Twitter Posts & Twitter account growth.
Secretary of Education
The Secretary of Education works closely with the Leadership and Assistant Leadership divisions of HIA. The job of the Secretary of Education is to ensure all scripts, guides, and any other educational resources are accurate and accessible for HIA staff. This Secretary also oversees the Training Supervisor unit to ensure Training Supervisors are equipped and supported to better evaluate training.
Field of Research & Database
Discord Channel:
The Secretary of Education works closely with the Leadership and Assistant Leadership divisions of HIA. The job of the Secretary of Education is to ensure all scripts, guides, and any other educational resources are accurate and accessible for HIA staff. This Secretary also oversees the Training Supervisor unit to ensure Training Supervisors are equipped and supported to better evaluate training.
Field of Research & Database
Discord Channel:
- #training-supervisors
- #cos-sec-of-edu
- Training Supervisor
- Division Leaders (4iC-5iC)
- Executive Committee (2iC)
- Collect Feedback and produce detailed reports on activity seen by Training Supervisor team and TSiC.
- Attend all Training Supervisor meetings.
- Collaborate with Training Supervisors and TSiC to determine Trainer of the Month.
- Ensure all HIA educational resources are up to date and easily accessible to all members.
- Collaborate with Chief of Staff, Executive Committee, and Division Leaders to update existing guides/scripts and implement new guides/scripts.
- Host information sessions to educate members on various guides, policies, and information on HIA.
- Review all guide and script changes proposed by Leadership and Assistant Leadership.
- Provide changes/suggestions to training, training rooms, training scripts, and other items to the Chief of Staff Team.
- Promote educational materials and ensure HIA members are using the appropriate guides when performing various actions within base.
- Collect data regarding the number of members involved in HIA Training Supervisor Unit.
- Collect data related to how frequently Trainings are being supervised, as well as the quality of trainings being held within HIA.
- Collect data of any changes, issues and suggestions within the HIA Training Supervision Unit.
- Collect data on the amount of training sessions being held in HIA as well as how many unique trainers are participating.
- Compile script and guide changes to your audit.
Secretary of Justice
The Secretary of Justice works closely with the Legal Affairs Team at HIA. The job of the Secretary of Justice is to advertise the Code of Conduct and ensure each member of HIA is consistently following the rules, regulations, and policies outlined by the Code of Conduct.
Field of Research & Database
Discord Channel:
The Secretary of Justice works closely with the Legal Affairs Team at HIA. The job of the Secretary of Justice is to advertise the Code of Conduct and ensure each member of HIA is consistently following the rules, regulations, and policies outlined by the Code of Conduct.
Field of Research & Database
Discord Channel:
- #legal-affairs
- #reviews
- Legal Affairs
- Director General - Rules & Enforcement
- Collect Feedback and produce detailed reports on activity seen by Legal Affairs and LAiC.
- Advertise various points of the Code of Conduct ensuring staff has a comprehensive awareness of HIA policy.
- Monitor base activity and resolve interpersonal conflicts between staff members.
- Gather HIA staff opinions on Code of Conduct policies and their insight on if policies are working in practice.
- Review Code of Conduct and submit changes/suggestions to Chief of Staff team alongside the DG - Rules & Enforcement.
- Educate and bring awareness to the Appeals, Cases & Complaints form.
- Collect data regarding the number of members involved in HIA Legal Affairs Unit.
- Collect data related to how frequently applications are open vs how many new member applications are received.
- Collect data based on probation task responses and review task prompts for any outdated information or unclear communication.
- Collect data on any trends related to various Code of Conduct violations and determine what further education is needed.
- Collect statistics on the Appeal, Cases & Complaints that has been reviewed throughout the past months.
Home Secretary & Assistant Home Secretary
The Home Secretary and Assistant Home Secretary work closely with all Founder’s Cabinet members within HIA. The job of the Home Secretary and Assistant Home Secretary is to ensure all Founders Cabinet members are on task with their duties, and are given any necessary information and support to fulfill their duties within HIA.
Field of Research & Database
Discord Channel:
Exclusive Duties
The Home Secretary and Assistant Home Secretary work closely with all Founder’s Cabinet members within HIA. The job of the Home Secretary and Assistant Home Secretary is to ensure all Founders Cabinet members are on task with their duties, and are given any necessary information and support to fulfill their duties within HIA.
Field of Research & Database
Discord Channel:
- #cos-division-heads
- #cos-sec-of-edu
- Founders Cabinet (3iC)
- Ensure that Founder’s Cabinet members are completing their monthly audits on time.
- Collect feedback and monitor activity throughout the Founders Cabinet division.
- Collect feedback from all SUiCs to ensure respective Founder’s Cabinet members are actively engaging with their Special Units.
- You must complete a monthly evaluation report regarding the Founder's Cabinet performance in their respective field, including contacting every SUiCs to gather feedback. This evaluation will be reviewed by the Chief of Staff and the Directorate Team.
- Meet with Founder’s Cabinet members both one-on-one and in group settings to discuss future plans and issues occurring within the division.
- Encourage and support collaborative efforts on events or projects between Founder’s Cabinet members.
- Notate any concerns initiated by FC members or SUiC members and propose solutions.
Exclusive Duties
- Collect data regarding the activity of each division member within the Founders Cabinet.
- Collect data regarding Founder’s Cabinet member’s morale and understanding of responsibilities.
If you have any questions about the Founders Cabinet Guide please contact a member of the Chief of Staff Team.